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The Board Secretary is responsible for the documentation of Board meetings and decisions and the dissemination and archiving of those records. The Secretary does this by doing the following:

• reviewing minutes of board meetings and the annual general meeting and ensures their accuracy and availability;

• ensuring that proper notification is given for Board meetings, the annual general meeting of members and special meetings of the Board;

• ensure that the organization's records are maintained as required by law and made available when authorized persons need them. These records may include articles of incorporation, lists of directors, board and committee meeting minutes, financial reports, and other official records;

• chairing Board meetings if the President is absent or delegating this duty to other Board members; and

• act as one of two signing officers for the organization, if required.